Digital Signatures

Digital Signatures

Across the following areas of the system parents, administrators (staff), visitors and authorised persons are able to digitally sign documents relating to them or their children, this means there are no paper forms for you to store or file, only Baby's Days, with its digital signature facility, can make your child care setting completely paperless!

Parents are able to sign documents relating to them or the care of their children by either connecting to your personal Baby's Days system on a mobile device, ie: a mobile phone or touch screen tablet or by signing the document at your setting on a mobile phone or touch screen tablet.

Documents that can be digitally signed

Parents can digitally sign:
Contracts, Policies, Permissions, Short Term Medication, Long Term Medication, Accidents, Incidents and Existing Injuries, Questionnaires, Leaving Children.

Administrators (Staff) can digitally sign or counter sign:
Staff Policies, Staff Accidents and Incidents, Children's Contracts.

Others can digitally sign:
Visitor's arrival and departure, Authorised Persons.

Parents and Administrators can sign documents on the iPhone and Android apps

Screenshots and more Information

Shown below are some screen shots taken from different areas of the system where parents can digitally sign on the system, click on the images below to see a full screen version.

Parents sign and Administrators counter sign Contracts

Once a contract has been created, marked as complete and assigned to the parents, one or two parents can digitally sign the contract using a mobile phone, tablet device or on a laptop, PC or Mac computer using a Baby's Days digital signature pad

Once one or two parents (at your discretion) have signed the contract, the contract can then be counter signed by you and your actual hand written digital signature is stored on the contract along with the date and time you signed.

Parents sign Policies and Permissions

Once you have assigned Policies and / or permissions to the children in your setting, one or two parents can read, agree to and sign their acceptance of them by digitally signing using a mobile phone, tablet device or on a laptop, PC or Mac computer using a Baby's Days digital signature pad.

Parents sign Short and Long Term Medications

Once a course of medication is complete, the course is marked as completed and the parents can then digitally sign the medication course securely on the system using their actual hand written signature, this signature is then saved and stored on your system and can be printed at any time.

Parents sign Accidents, Incidents and Existing Injuries

Once an accident, incident or existing injury form has been completed for a child, the child's parents can digitally sign the form using their actual hand written signature, this signature is then saved and stored on your system and can be printed at any time on the accident / incident form.

Parents sign Leaving Children Forms

Once a child leaves the setting the parents should sign a leaving child form on the system confirming the date and time that their child left, this ensure that should any government body contact you requesting proof of leaving the leaving date of a child in your care you have this form to provide them.

Administrators sign Staff Policies

Once you have assigned Staff Policies to any staff member in your setting, they can, agree to and sign their acceptance of them by digitally signing using a mobile phone, tablet device or on a laptop, PC or Mac computer using a Baby's Days digital signature pad.

Administrators sign Staff Accident / Incidents

Once a staff accident or incident form has been completed for a staff member, they can digitally sign the form using their actual hand written signature, this signature is then saved and stored on your system and can be printed at any time on the staff accident / incident form.

Visitors sign their arrival

When a visitor arrives at the setting you can ask them to digitally sign their arrival at your setting, this can be printed at any time if required.

Authorised persons can add their signature

You can ask an authorised person, ie: someone other than the parents who are authorised to collect a child to add their signature to the system, this signature can then be used to authorise them when they collect the child from the setting, along with their photograph and / or a password.