AI - Artificial Intelligence

AI - Artificial Intelligence

We use Artificial Intelligence (AI) on Baby's Days, this is a technology that allows computer systems to understand information, recognise patterns, and generate helpful outcomes based on data they are given. Rather than thinking or making decisions on its own, AI works by analysing input and producing results according to pre-defined rules and trained language models. On Baby's Days, AI is used as a supporting tool to help improve clarity, consistency, and efficiency. It does not replace professional judgement or human oversight.

How We Use AI on Baby's Days?

Our AI features are designed to assist users by enhancing written content, generating structured information, and supporting early years documentation. Below are the key ways AI is used on Baby's Days.

Improving Written Text

When a customer enters text into the system, our AI can reword that content to:

Improve grammar and spelling.
Enhance clarity and readability.
Ensure the text sounds more professional and well-structured.
The meaning of the original text remains the same; the AI simply helps present it more clearly and effectively.

Creating Policies and Permissions

Our system uses AI to analyse keywords and information entered by the customer to help generate tailored policies and permissions.

By understanding the keywords provided, the AI can:

Create relevant policy and permission content aligned to the customer’s needs.
Structure policies and permissions in a clear and consistent format.
Save time compared to writing policies and permissions from scratch.
Customers can review, edit, and approve all generated content.

Supporting a Child’s Development Journey

AI is used to analyse keywords and information entered about a child’s development to help suggest appropriate next steps.

This helps to:

Identify potential areas for development.
Generate structured and relevant next-step suggestions.
Support practitioners with planning and documentation.
All outputs are intended to support, not replace, professional judgement.

EYFS Progress Reporting

Our system uses AI to review a selection of statements related to a child’s learning and development and generate a detailed progress report aligned with the UK Early Years Foundation Stage (EYFS) framework.

This includes:

Summarising how a child is progressing across EYFS areas.
Presenting information in a clear, easy-to-read report format.
Supporting consistent and accurate record-keeping.

Human Control and Oversight

All AI-generated content remains under the user’s control. Customers can review, edit, and adjust any information before it is saved or shared. AI is used as a tool to assist and enhance workflows, not to make final decisions.

Frequently Asked Questions (FAQs)

Does AI make decisions about children?

No. AI does not make decisions about children. It is used only to support written content, reports, and suggestions based on information entered by users. All professional judgement, decisions, and actions remain the responsibility of practitioners and staff.

Is the information generated by AI always accurate?

AI generates content based on the information and keywords provided by the user. While it helps improve structure, clarity, and consistency, all AI-generated content should be reviewed and, where necessary, edited before being finalised or shared.

Can I edit AI-generated content?

Yes. All content created or reworded using AI can be fully reviewed, edited, and customised by the user at any time. Nothing is saved or shared without your control.

Does the AI replace staff or professional judgement?

No. AI is a support tool designed to save time and reduce administrative workload. It does not replace staff, professional judgement, or statutory responsibilities.

How is AI used for EYFS reporting?

AI reviews selected statements and information entered by the user and presents this information in a structured report aligned with the UK Early Years Foundation Stage (EYFS) framework. It helps summarise progress but does not assess or grade a child.

Is my data safe when using AI features?

Yes. Data entered into the system is processed securely and in line with data protection requirements. AI is used only to provide the requested functionality within the system and does not have independent access to personal data.

Is AI creating content automatically without my knowledge?

No. AI features are only activated when a user chooses to use them. The system does not automatically generate or change content without user interaction.

Can parents see AI-generated content?

Only if the setting chooses to share it. Any information shared with parents is controlled by the setting and reviewed before being made visible.

Do I have to use AI features?

No. AI features are optional. Users can choose whether or not to use AI tools within the system.